1. Scope and contact
This Privacy Policy explains the information involved in Regoscope enquiries, meeting bookings, business correspondence, and customer workspace use. Regoscope is a collaboration between Dotnitron Technologies Pvt. Ltd. and Actuarial Advisory Services Limited. Contact info@dotnitron.com with privacy questions or requests.
For an organisation-managed workspace, the organisation determines its users, permitted content, and research purposes. Its contracting Supplier and applicable data-processing agreement identify the service-processing responsibilities. Ask your workspace administrator or contracting Supplier about that arrangement. Collaboration branding does not, by itself, determine controller or processor status.
2. Information you provide
The discovery form requires your full name, work email, and organisation. Your role and description of the workflow you want to explore are optional. You can contact the team by email instead. Correspondence and bookings include the information you choose to provide and the details needed to respond or arrange a meeting.
Customer workspaces involve user accounts, organisation membership, role permissions, personal research preferences, follows, saved research, questions, generated answers, and interpretation or review records. Where authorised content is uploaded or curated, the service processes that content and its source metadata. Do not include personal or confidential information that is unnecessary for your research.
3. Technical and referral information
The public website integrates Vercel Web Analytics to understand visits and page views.
The enquiry form sends the page origin and path, the referring site origin where available, and campaign parameters present in the URL: utm_source, utm_medium, utm_campaign, utm_content, utm_term, gclid, and fbclid. It does not send the full page or referring URL in these fields or create an advertising cookie.
Hosting and service infrastructure can receive IP addresses, request details, timestamps, browser information, and security or error records. Workspace authentication uses the mechanisms needed to maintain signed-in access. Website fonts are served locally. External booking services may use their own cookies or storage under their policies.
4. Purposes of processing
Enquiry and booking information supports responding to your request, understanding your product needs, arranging meetings, and maintaining business correspondence. Referral values identify how an enquiry reached the website. An enquiry is not a newsletter subscription.
Workspace information supports authentication, access control, source retrieval, AI-assisted research, saved content, alerts, review workflows, troubleshooting, and service security. We do not sell your data. Customer questions, saved research, and reviewed interpretations are never used to train public AI models. Answers are never published as team guidance without a named reviewer’s approval. Processing is limited by the applicable customer instructions, agreement, and law. A privacy notice does not itself authorise additional marketing or unrelated uses.
5. Forms, booking, and service providers
The homepage product film is hosted by Wistia. When the embedded player loads or you watch the film, Wistia can receive technical and viewing information under its own privacy policy.
The configured public enquiry form sends submissions to Formspree for delivery to the enquiry recipient. After successful submission, a Google booking frame loads. Google may collect additional booking and technical details; an appointment is reserved only when Google confirms it. Google Meet is used for the discovery meeting.
The public website uses Vercel hosting. Customer service infrastructure and providers depend on the applicable deployment. Information can be processed by hosting, storage, email, scheduling, authentication, and AI services where needed for the relevant function. Consult the applicable service and data-processing information for your workspace, rather than treating a website provider list as a complete product subprocessor list.
6. AI-assisted research
AI research can send questions and selected regulatory evidence to the configured AI provider to plan retrieval or generate an answer. Generated responses and related research records can form part of the workspace history. The provider and configuration depend on the deployment.
Regoscope does not use customer content to train AI models. Subprocessor provider terms, hosting regions, and specific retention arrangements are governed by your organisation’s enterprise deployment and data-processing agreement. Before submitting protected material, confirm with your organisation that the intended processing is authorised.
7. Sharing and international processing
Information may be accessible to authorised workspace members according to their roles and to service providers needed to deliver the relevant functionality. Other disclosures may be necessary for legal obligations, professional advice, security investigations, or the exercise or defence of legal claims, subject to applicable law.
Providers may process information outside your country. Applicable transfer arrangements and any required safeguards depend on the service and customer deployment. Contractual data-location and transfer commitments are governed by the applicable agreement; a general product description is not a residency guarantee.
8. Retention and account closure
Retention depends on the purpose of processing, the applicable customer instructions and agreement, the status of an enquiry or business relationship, and any legal or security requirements. Enquiry correspondence, workspace content, review records, and backups can have different retention needs.
For workspace export, account closure, or deletion, contact your organisation’s administrator or contracting Supplier. For enquiries, email info@dotnitron.com. Deleting a user account does not necessarily delete organisation-controlled publications or shared review records; deletion remains subject to the applicable agreement and lawful retention obligations.
9. Your requests and choices
Email info@dotnitron.com to ask about enquiry information, request correction or deletion, or stop enquiry follow-up. For information controlled by your employer or another customer organisation, start with its privacy contact or workspace administrator. Identity verification may be needed to prevent unauthorised disclosure.
Rights depend on applicable law and can include access, correction, erasure, restriction, objection, portability, withdrawal of consent where consent applies, and complaint to a competent regulator. Rights have legal conditions and exceptions. Withdrawing consent does not invalidate processing lawfully undertaken beforehand.
10. Sensitive information, security, and children
Do not send policyholder records, health information, financial account details, credentials, client-confidential documents, or other protected information through the public enquiry form. A product evaluation does not itself establish a secure channel or confidentiality agreement.
Regoscope is intended for professional business use, not services directed to children. Protect credentials and use the access and data-handling rules set by your organisation. No internet service can guarantee absolute security; specific security and incident-notification obligations are governed by applicable law and the relevant service agreement.
11. Policy updates
The revision date identifies the current published version of this Policy. Material changes are subject to any notice or consent required by applicable law. Updating this Policy does not override an executed customer agreement or data-processing agreement.
Contact info@dotnitron.com for privacy questions or to be directed to the relevant organisation or contracting Supplier.
Provider privacy information
Formspree privacy policy · Google privacy policy · Vercel privacy policy
Questions? info@dotnitron.com